Quick Insight of Administrative Jobs

By definition, an administrative assistant is an individual hired to perform clerical and administrative tasks aimed to support the smooth functioning of an organization. An effective work of administration is the bedrock for the efficient functioning of an organization. It is an entry-level job. Individuals with high school diplomas who are team players and effective communicators are likely to be hired for this position.

What Administrative Jobs Entail

Administrative assistants are highly needed in organizations since they assist the managers and executive officers to perform their jobs effectively. They undertake the menial tasks enabling their bosses to focus on the important activities like decision making, planning, and control.

Most vacancies advertising administrative job positions list the functions required of administrative employees. The tasks include welcoming visitors and attending to all their needs and concerns. They are responsible for the processing of all incoming and outgoing emails. They are also involved with answering phone calls, responding to emails, answering social media queries and any other communications with external parties. These staff members also write and maintain computer-generated records, maintain paper files, and at times keep stock levels in check. Additional functions include basic bookkeeping activities. Also, personnel in administrative positions sometimes book meetings, conferences, and seminars for their managers as well as organize catering activities. They write minutes during meetings and coordinate the appointments of their managers. Some are also tasked with booking flights and hotels for their executives. So, the responsibilities of administrative workers cover a wide variety of in and out office activities helping to optimize the work of any company.

Best Opportunities in Administrative Careers

Though the harsh conditions, the is ranked among the first-world countries. This fact is based on its high standard of living as indicated by the high income. Many sectors of this economy are booming and show great promise for the future. The ’s status, economy, and flourishing industries mean that there are many jobs for people in the administrative sector.

Good examples of these employment opportunities are in the banking industry, which has experienced tremendous growth over the past few years. This is partially due to the political instability in most of its neighboring countries. The has become a haven for investors.

The construction and real estate industries also require administrative personnel since the industry is highly lucrative. Fascinating skyscrapers are continuously constructed across the emirates of Dubai and Abu Dhabi. Therefore, finding jobs in administration within the is not a great challenge. All the industries mentioned above have managers and top executives that require the aid of assistants. Other industries such as insurance and manufacturing have also embarked on an aggressive administrative jobs hiring drive to seek assistance for their executives.

When it comes to private businesses, there are many independent merchants big and small who need help in managing the business workload. The is an international business hub with a lot of merchandise being shipped to and from overseas. These factors also bolster other economic sectors such as transportation, logistics, e-commerce and commercial shipping. Whats more, these additional industries create even more job opportunities in the administrative jobs.

The most common work environment for administrative jobs is in the office. They either share their offices with the executive in an open plan arrangement or have an independent office situated next to the manager. The assistants mainly undertake computer and paperwork on behalf of their bosses. This surrounding is typically very quiet with minimum disturbances. Offices are usually comfortable with facilities such as air conditioners and dispensers.

Advanced technology has also led to the need for virtual administrative assistance. These are individuals who handle an executive’s clerical work from a remote location via the internet. Online VA services are gaining popularity, and the adoption momentum is also increasing steadily.

Key Qualifications Needed for Acquiring Administrative Jobs

Majority of jobs in administration do not require high educational levels. For most, a high school diploma is enough. The scope of works it entails is office administration, database management, and basic computer packages. However, to gain an added advantage over the competition, most aspiring administrators choose to pursue associate degrees in this field of study.

Certified administrative professionals and certified professional secretaries are some of the higher study levels that some individuals can pursue to enhance their chances of filling an administrative vacancy in a company. Nevertheless, most organizations resort to company-specific training. This method is regarded as the best by industry experts. It allows the recruited assistant to learn more about the company guidelines, policies, procedures, usage of job-specific equipment and software.

At the executive level, some administrative jobs require office assistants to hold a bachelor’s degree before hiring them. Nevertheless, the experience is still valued more highly than certificates. Someone with solid work experience is more efficient since they are familiar with all aspects of the job in a particular company as opposed to an inexperienced individual with all of the proper certificates.

The skills needed for an efficient administrative assistant include basic computer skills such as Microsoft office packages, organization, and proficiency in both written and spoken language. The employees need top-notch numeracy skills since they will frequently make checks and minor audits. The employees also need to have developed communicative skills since the job involves a lot of interaction with other staff members at both junior and senior levels.

Assistants also need to pay keen attention to details to plan and conduct their tasks without making errors. Teamwork is another important skill set that all administrators must have. Lastly, self-determination and problem-solving ability sum up the desirable qualities for an astute administrator.

Salaries for an Administrative Job

The average salary for administrative and clerical jobs is around AED 59,500 per annum. There is not a big difference between personnel with college qualifications and those without. The difference in payment is considerably meager. In this job category, the highest skillset is that of Human Resource management.

Career Satisfaction Within the Job Industry

Most people who take up administrative jobs  do not settle for long in this career. In fact, the average length of time most people stick in this job is between 10 to 15 years. A considerable proportion of this personnel is normally post-high school students looking for some work experience and a source of living. However, this a perfect solution to start one’s career and gain lots of experience that could be implemented in further working jobs.

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